Amref Health Africa is looking for qualified applicants for following open position.
Job Title:
Receptionist/Administrative Assistant
Job Overview:
Job Type: Full Time
Salary: Company’s Scale
Place of Work: Addis Ababa, Ethiopia.
Job Position:
Receptionist/Administrative Assistant
Duties:
- Provide administrative as well as clerical service; maintain the image of Amref health Africa through timely and appropriate processing of the below;
- Flight ticket booking and confirmations;
- Filing incoming and outgoing letters;
- Organizational stamp seal management; keeping record of letter dispatched;
- Manage booking of meeting rooms per request;
- Assist regional admin related support requested to Country Office.
- Receive telephone calls, courteously handle callers and visitors, and immediately direct to the respective departments;
- Ensure timely collection, prompt distribution, and dispatch of incoming and outgoing letters;
- Maintain and update staff contact list and share with all staff, maintain files incoming mails to obtain the requested information;
- External visitor management: Handle clients/visitors, schedules appointments, update organization calendar every quarter, coordinate logistic requests (including Hotel reservation and payment);
- Participate in the preparation of Amref health Africa’s special events, meetings and Trainings.
- Ensure proper operation/functioning of machines such as photocopier, printer, scanner, telephone and computer;
- Disseminate information accurately and immediately;
- Secure organized reception area at all times;
- Maintain organized and accessible filing of incoming and outgoing at all times;
- Maintain cooperation among support staff at all times;
- Perform other related tasks as assigned by the immediate supervisor.
Job Requirement:
Qualification:
Education:
- Diploma/Degree in Secretarial Science and Office Management, or related field.
Experience:
- Minimum three years (for diploma) / two years (for degree) of work experience in hotel & hospitality or related;
Skills:
- Fluency in English and local languages;
- Effective communication skills: good interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive
- Exhibit the highest level of professionalism at the reception and with good listening skills to respond appropriately and interact positively;
- Excellent customer handling skill, responsive to internal and external customers;
- Demonstrates ability to maintain confidentiality.
How to apply
Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to: Click Here
Deadline: 28, February , 2023.
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