Executive Secretary – Habesha Cement S.C

Habesha Cement S.C is looking for qualified applicants for the following open position.

Job Title:  

Executive Secretary

Job Overview:                             

Job Type: Full Time

Salary: Company’s Scale

Place of Work: Holeta, Ethiopia.

Job Position:                                

Executive Secretary

Duties:

• Manage COO priorities including sorting physical and electronic mail addressed to the COO and flagging those of priority to COO’s attention.
• Manage the COO’s calendar and schedules, and assist in prioritizing meetings and assignments, and keep COO informed.
• Prepare correspondence and memos on behalf of the COO and dispatch them to the relevant units if necessary.
• Arrange meetings involving the COO by sending invitations for meetings on behalf of the COO and ensuring coordination of facilities and resources required for conducting meetings.
• Book conferences, seminars and events on behalf of the COO.
• Prepare drafts of external communications and reports for the COO.
• Follow up plan execution issued by the COO and report progresses.
• Maintain effective filing system by organizing documents and correspondences and ensure their safety.
• Arrange travel, visas and accommodation for the COO, and when required, travel with the COO to take notes or dictation at meetings or to provide general assistance during presentations.
• Provide high quality and professional office hospitality to visitors and handle incoming calls on behalf of the COO.
• Ensure the procurement of stationeries for the COO’s office.
• Regularly review local and international newspapers, journals, magazines and other appropriate media and identify and highlight relevant reports and findings to COO’s attention.

Job Requirement:                       

Qualification:

Education: 

•  Bachelor’s degree in Management, Secretarial Science and office management and Business Administration or related fields .

Experience:

• Six  years of direct related experience.

  Skills:

• Strong organizational and communication skills and presentation abilities.
• Working knowledge of Ethiopian corporate tax laws, Online E-tax reporting, payment and IFRS conversion and implementation
• Solid experience with MS Office (particularly MS Word, PowerPoint and Excel) and Communication Tools (such as Zoom and Skype).
• Strong verbal and written communication skills in English.
• Ability to work in teams and work under pressure.
• Knowledge of corporate administration and office management.
• Efficient time management and solid organizational skills.
• Women are highly encouraged to apply.

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to: recruitment@habeshacement.com Use the title of the position as the subject of the email.

Deadline:  31, January , 2023.