Logistics Assistant – ACTED – AddisJobs

ACTED is looking for qualified applicants for the following open positions.

Job Title:  

Logistics Assistant

Job Overview:                             

Job Type: Full Time

Salary: Company’s Scale

Place of Work: Benishangul Gumuz ,Ethiopia.

Job Position:                                

Logistics Assistant

Duties:

• Ensure all commodities and goods are well organized in the stock by project/program
• Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”;
• Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;
• Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly;
• Ensure the safety and security of stock/Warehouse and ACTED commodities/goods within stock; – check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.)
• The Logistic assistant is assisting the team in all procurements for ACTED in Benishangul Gumz and his key responsibilities listed but not limited below:
• To receive Order form – cross check the items and ensure the OF (Order Form) is filled with clear descriptions, delivery timeline, delivery location as well as the budget has validated by Finance;
• To ensure to respect ACTED procurement procedures for each purchase
• To find and Prepare the list of successful suppliers
• To ensure fair and transparent selection of suppliers in each procurement;
• To prepare procurement memo, contracts, purchase orders based on fair and transparent negotiation with suppliers/contractors;
• To follow with Finance on weekly basis contract follow up (CFU) to ensure all procurement contracts under scenario (C, D and E) is registered and recorded.
• Collecting quotations from potential supplier.
• Updating the status of the orders with the Order Follow Up (OFU).
• To ensure all procurement has been followed by delivery follow up (waybills, reception vouchers and packing list).
• To follow with field to send the signed waybill, reception vouchers and packing list after delivery IMMEDIATELY.
• To attach and file each delivery forms (waybill, reception voucher and packing list) with each relevant purchase documents in designated folder.
• To ensure the received quantity in the waybill(s) corresponds with the purchase documents and Order Form (OF).

Job Requirement:                       

Qualification:

Education: 

• Degree/Higher Diploma preferably in Business Administration or related field.

Experience:

• Two years experience in working with International NGOs in the similar level.

Skills:

• Motivated and create in approaches to work.
• Excellent interpersonal skills and demonstrated ability to establish effective and working relationships
• Excellent communication skills, personable and articulate
• Proficiency in English language, both written and spoken
• Local language is a mandatory requirement
• Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
• Computer literate and with excellent IT Knowledge.
• Demonstrated experience in overall responsibility and accountability for the logistical and administration management of an organization;
• Good public Relations with strong negotiation skills.

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to: ethiopia.jobs@acted.org Use the title of the position as the subject of the email.

Deadline:  09, February , 2023.

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