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Logistics Assistant – ACTED – AddisJobs

Job Overview

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ACTED is looking for qualified applicants for the following open positions.

Job Title:  

Logistics Assistant

Job Overview:                             

Job Type: Full Time

Salary: Company’s Scale

Place of Work: Benishangul Gumuz ,Ethiopia.

Job Position:                                

Logistics Assistant


  • Ensure all commodities and goods are well organized in the stock by project/program
  • Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”;
  • Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;
  • Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly;
  • Ensure the safety and security of stock/Warehouse and ACTED commodities/goods within stock; – check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.)
  • The Logistic assistant is assisting the team in all procurements for ACTED in Benishangul Gumz and his key responsibilities listed but not limited below:
  • To receive Order form – cross check the items and ensure the OF (Order Form) is filled with clear descriptions, delivery timeline, delivery location as well as the budget has validated by Finance;
  • To ensure to respect ACTED procurement procedures for each purchase
  • To find and Prepare the list of successful suppliers
  • To ensure fair and transparent selection of suppliers in each procurement;
  • To prepare procurement memo, contracts, purchase orders based on fair and transparent negotiation with suppliers/contractors;
  • To follow with Finance on weekly basis contract follow up (CFU) to ensure all procurement contracts under scenario (C, D and E) is registered and recorded.
  • Collecting quotations from potential supplier.
  • Updating the status of the orders with the Order Follow Up (OFU).
  • To ensure all procurement has been followed by delivery follow up (waybills, reception vouchers and packing list).
  • To follow with field to send the signed waybill, reception vouchers and packing list after delivery IMMEDIATELY.
  • To attach and file each delivery forms (waybill, reception voucher and packing list) with each relevant purchase documents in designated folder.
  • To ensure the received quantity in the waybill(s) corresponds with the purchase documents and Order Form (OF).

Job Requirement:                       



  • Degree/Higher Diploma preferably in Business Administration or related field.


  • Two years experience in working with International NGOs in the similar level.


  • Motivated and create in approaches to work.
  • Excellent interpersonal skills and demonstrated ability to establish effective and working relationships
  • Excellent communication skills, personable and articulate
  • Proficiency in English language, both written and spoken
  • Local language is a mandatory requirement
  • Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
  • Computer literate and with excellent IT Knowledge.
  • Demonstrated experience in overall responsibility and accountability for the logistical and administration management of an organization;
  • Good public Relations with strong negotiation skills.

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to: Use the title of the position as the subject of the email.

Deadline:  09, February , 2023.


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